Making Smart Hardware Decisions

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Making Smart Hardware Decisions

Imperial Copy Products understand that making hardware decisions can be daunting. Fortunately, as industry leaders, we can help simplify the process. This way, your business will be in the best possible position to maximize profitability. With more than five decades of experience in the office hardware industry, we understand just how important good hardware is for your day-to-day operations.

When it comes to purchasing or leasing hardware, you’ll need to make some educated decisions. Here are just a few factors to consider when delving into the murky waters of new equipment.

  • Know your needs. One of the surest ways to cause a hardware headache is to jump into the decision-making process before you are ready. First, evaluate your needs. This way, you know that your decisions make long-term sense for your company. 
  • Keep it simple, silly. Just because a particular piece of hardware offers every function under the sun does not mean it is the right piece of hardware for you. Consider ease of use when purchasing a new MFP or comparable device. Otherwise, those fancy functions will never be useful to you.
  • Compatibility is paramount. Be sure that whatever MFP you choose fits nicely into your working environment. This way, your MFP can be operated seamlessly by all employees.
  • Think long-term. Just as you must evaluate your company’s current needs, you must also consider long-term costs associated with various pieces of equipment. An MFP does not stop costing money after you purchase it. Minimizing these costs through regular maintenance is a vital part of making hardware decisions. In other words, you must assess the TCO, or total cost of ownership. This way, costs do not surprise you down the road. Remember that the ultimate goal of purchasing new equipment is to improve workflow processes, not stagnate them.
  • Multitasking MFPs. You can do multiple things at once. Shouldn’t your MFP be able to, as well? Ensure that your MFP can complete multiple functions at the same time. This will result in time saved, so you can more quickly get back to running your business.
  • Get support. Support is a necessary part of any hardware environment. Maintaining your equipment is just as important as purchasing it. Otherwise, problems can present themselves at the worst times. With a good support system, you can prevent problems before they occur.
  • Seek help. At Imperial Copy Products, we understand how these things work. Seeking expert advice is not just for the purchasing process. It’s a necessary element throughout the life of the device. Having someone to turn to when things get complicated means you will not have to worry about those pesky hardware headaches.


Now that you know the basics of purchasing hardware, let us know how we can further assist you. At Imperial Copy Products, we pride ourselves in customizing strategies for each business.

To learn more about how Imperial Copy Products, can keep your documents safe and secure, contact us today.