Top 5 Benefits of Workflow Automation
When was the last time you emailed a team member to ask if a task was complete? How much time have you wasted checking on the status of your employees’ work and coordinating next steps? Workflow automation software takes the guesswork out of routine tasks by breaking down workflows into steps and automatically notifying employees of their tasks at the appropriate time. No longer will you have to rely on employees to be proactive in their tasks or constantly check on the status of projects. By incorporate workflow reports into your system, you will have all this information at your fingertips, while realizing beneficial and measurable results.
Here are the top 5 benefits of workflow automation.
Reduce errors – With workflow automation, you won’t have to worry about tasks falling through the cracks. The software is designed to notify employees when they are required to complete tasks via email. A predetermined deadline is imposed, and each employee is aware of the time allowed to complete their tasks. Once completed, the employee responsible for the next step in the workflow process is notified and given their deadline. Conversely, if an employee misses a deadline, their manager is notified. Workflow automation eliminates the need for your team to be responsible for remembering steps or coordinating routine tasks, drastically reducing errors.
Complete tasks efficiently – The built-in oversight mechanism incorporated into workflow automation software improves employee accountability. Employees know that supervisors will be notified—without fail—if tasks are left undone. The overwhelming result of this feature is that employees become more efficient and effective when completing their tasks.
Empower employees – Employees are successfully able to manage their own work with little to no supervision when workflow automation software is in place. Your team knows their responsibilities, is notified when to start working, and is aware of internal deadlines. Supervisors won’t constantly check in on project progress, because the software allows them to see the big picture of who’s done what and what’s left to do. This frees up employees to do their jobs instead of responding to status requests, increasing employee job satisfaction.
Improve communication – One interesting benefit is that communication amongst your team will actually improve when workflows are automated. Users report that workflow automation promotes positive, productive communication (“How do you think we can expand our services?”), rather than negative, accusatory talk (“Why haven’t you finished your part of the project yet?”). Additionally, workflow automation increases job understanding amongst employees, improving internal communication.
Increased macro understanding – Dividing up routine tasks into steps provides a team with greater understanding of how projects get done from start to finish. Managers are able to see the big picture in real time and to determine if any bottlenecks exist within the process. This macro view provides clarity to supervisors, where they are able to rethink steps when necessary without having to pull employees away from tasks. Conversely, employees can appreciate how each team member fits into the bigger puzzle, creating deeper respect and gratitude amongst coworkers.
Let Imperial Copy Products help you incorporate workflow automation into your business model. With decades of experience helping New Jersey’s businesses function at peak efficiency, we’ve got you covered.